Data Administration & State Reporting

SUDS Submission Schedule

Below is the 91社区 Board of Governors (BOG) State University Database System (SUDS) submission schedule.  The dates are dependent upon the BOG and are subject to change.  The BOG does not grant due date extensions. 

The USF Due Date is typically one week before the BOG Due Date. Please submit your Executive Report by close of business on the USF Due Date.  Reports should be submitted to the Data Administrator in the Office of Decision Support at Data-Admin@usf.edu. SUDS submissions should be finalized and error free by close of business on the USF Due Date. 

Due to time constraints and deadlines for processing Performance-Based Funding (PBF) and Accountability Plan reporting, SUDS resubmissions will be restricted by the BOG between December 1st and April 1st of each fiscal year.  Data from submissions within this period will be locked for PBF/Accountability usage on the submission due date. Resubmission of these collections may be approved; however, data that is processed after the due date will not be included in the PBF/Accountability.  Data must be submitted accurately and completely by the established due dates.  Please visit the Resubmission Policy page for additional information.

2024-2025 SUDS Submission Scheule
USF Due Date BOG Due Date SUDS Submission Reporting Term
Aug. 9, 2024 Aug. 16, 2024 OB: Operating Budget Annual 2024
Aug. 30, 2024 Sept. 6, 2024 SPA: Physical Facilities Space Summer 2024
Aug. 30, 2024 Sept. 6, 2024 ADM: Admissions Summer 2024
Sept. 13, 2024 Sept. 20, 2024 SIF: Student Instruction File Summer 2024
Sept. 20, 2024 Sept. 27, 2024 SIFD: Degrees Awarded Summer 2024
Sept. 27, 2024 Oct. 4, 2024 SFA: Student Financial Aid Annual 2023
Oct. 11, 2024 Oct. 18, 2024 ADM: Admissions Fall 2024
Oct. 18, 2024 Oct. 25, 2024 SIFP: Student Instruction Preliminary Fall 2024
Nov. 1, 2024 Nov. 8, 2024 IRD: Instruction & Research Annual 2023
Nov. 8, 2024 Nov. 15, 2024 HTD: Hours to Degree Annual 2023
Nov. 29, 2024 Dec. 6, 2024 EMPL: University Employee/OPS Fall 2024
Dec. 13, 2024 Jan. 3, 2025 SPA: Physical Facilities Space Fall 2024
Jan. 3, 2025 Jan. 10, 2025 SCD: Salary Category Detail Mid-Year 2025
Jan. 10, 2025 Jan. 17, 2025 SIF: Student Instruction File Fall 2024
Jan. 17, 2025 Jan. 24, 2025 SIFD: Student Instruction Degrees Awarded Fall 2024
Jan. 24, 2025 Jan. 31, 2025 RET: Retention File Annual 2023
Feb. 28, 2025 Mar. 7, 2025 ADM: Admissions Spring 2025
Apr. 4, 2025 Apr. 11, 2025 EMPL: University Employee/OPS Spring 2025
May 23, 2025 May 30, 2025 SPA: Physical Facilities Space Spring 2025
May 30, 2025 June 6, 2025 SIF: Student Instruction File Spring 2025
June 6, 2025 June 13, 2025 SCD: Salary Category Detail End of Year 2025
June 20, 2025 June 27, 2025 SIFD: Student Instruction File - Degrees Awarded Spring 2025

Note: The Physical Facilities Space (SPA) is no longer a SUDS submission, but is included on this schedule for your reference. SPA data is now submitted via the Space Data Management System (SDMS).